Terms of Service

Click2Hire AI is an internal recruiting system operated by Washon MedData and developed and maintained by PJin Li, an authorized developer.

"Click2Hire AI" or the "Service" means this software and its associated website, not a separate registered company. "We," "us" and "our" refer to Washon MedData, the organization operating the internal recruiting system. PJin Li is identified as the authorized developer and maintainer, not as a separate company operator, employer or hiring decision maker.

1. Acceptance of these Terms

These Terms govern use of the Click2Hire AI website and internal recruiting system. By accessing or using the Service, you agree to these Terms. Workspace access is limited to users authorized by Washon MedData; visiting the website or requesting access does not itself grant authorization. A separately signed agreement controls where it expressly conflicts with these Terms.

2. Eligibility and accounts

The Service is intended for Washon MedData's authorized recruiting workflows. You must be legally capable of accepting these Terms and authorized to use the relevant workspace. Provide accurate account details, safeguard credentials and limit workspace invitations and shared access to appropriate people. Notify us of suspected unauthorized access.

3. What the Service does

Click2Hire AI provides AI-assisted recruiting workflow software: organizing candidate information, surfacing matching signals, maintaining talent records and coordinating recruiting communications and interviews. Features depend on available data, configuration and connected services. We do not guarantee a hire, candidate suitability, response rate or business outcome.

4. Human decision responsibility

AI handles recruiting work; people remain responsible for hiring decisions. Click2Hire AI may assist with recruiting workflows, but hiring and employment decisions remain the responsibility of the authorized business users and recruiting team. Those users remain responsible for screening, selection, offers, reviewing relevant information and complying with applicable requirements. Neither the software nor PJin Li in the role of developer and maintainer is the final employment decision maker.

5. Your responsibilities

Use the Service lawfully, protect account access, and connect only accounts you are authorized to manage. Review recipients, message content, timezones and scheduling settings. Authorized workflows may send real communications or create and remove interview events; take care to avoid duplicate or unwanted messages.

6. Candidate and personal information

You retain your rights in the information you provide. You authorize us and the providers described in our Privacy Policy to host, process, transmit and display it as needed to deliver the features you use. You are responsible for a lawful basis to collect candidate information, upload documents, contact people and grant access, including required notices and consent.

7. Optional Google integrations

Google connections require your authorization. Depending on the connection, the Service can check Calendar availability, manage interview events, retrieve candidate replies or store Sent-folder message copies. Email delivery can also use Resend. These features depend on Google's APIs, granted permissions and other providers.

You can disconnect in the integration settings or revoke access through Google, as described in the Privacy Policy. Related features may then stop. Revocation does not recall messages, remove recipients' copies or automatically delete previously created events and stored recruiting records.

8. AI-generated output

AI-generated profiles, analyses, matching signals, messages and scheduling results may be inaccurate, incomplete or biased. Review them before relying on them and use appropriate human judgment. They are not legal or employment advice and do not replace your organization's responsibilities. Do not use an automated result as the sole basis for an unlawful or discriminatory decision.

9. Acceptable use

Do not use the Service for unlawful discrimination, illegal recruiting practices, harassment, spam, impersonation or unauthorized collection of personal information. Do not bypass access controls, access another organization's data without permission, distribute malware, interfere with security or use malicious automation to disrupt the Service. Connected Google data must not be used for resale, advertising, unrelated surveillance or generalized model training.

10. Intellectual property

We and our licensors retain rights in the Service's software, design and branding, excluding your information and third-party materials. These Terms allow authorized use; they do not transfer ownership of the Service. You remain responsible for assessing rights and restrictions that may apply to material you provide or AI-generated output you use.

11. Third-party services

The Service uses Google APIs, AI, email, hosting and storage providers described in the Privacy Policy. Their services may have separate terms, limits and availability conditions. We do not control changes, outages or permission decisions made by those providers.

12. Availability and maintenance

We may maintain, update or change the Service. Interruptions and errors can occur, and features can become unavailable. No uninterrupted availability, error-free operation or particular service level is promised unless separately agreed. Keep any independent records your organization needs.

13. Commercial terms

Certain features may be offered under separate commercial terms. Fees, limits, subscription periods or cancellation arrangements apply only when separately presented and accepted. These Terms do not establish an undisclosed charge or a pricing plan.

14. Suspension and ending use

You may stop using the Service and disconnect integrations. Contact us or your administrator about account closure and data requests. We may restrict or suspend access where reasonably necessary to address misuse, security risks, legal obligations or a material breach. Retention and deletion follow the Privacy Policy; stopping use alone does not erase every stored record.

15. Disclaimers

To the extent permitted by applicable law and subject to a separate agreement, the Service is provided “as is” and “as available,” without warranties of accuracy, suitability for a particular purpose or uninterrupted operation. No disclaimer removes rights or protections that cannot lawfully be excluded.

16. Limits on liability

To the extent permitted by law, we are not liable for indirect or consequential losses arising from use of the Service, including lost profits or lost business opportunities. Your organization remains responsible for its hiring decisions and misuse of the Service. These limits do not exclude liability that cannot legally be limited, or override mandatory rights or an applicable separate agreement.

17. Changes to the Service or Terms

We may revise these Terms and will post the updated version and date here. Material changes will be communicated through an appropriate service or account channel. Where required, we will obtain agreement to changes before they apply.

18. Governing law

These Terms do not designate a particular governing jurisdiction or exclusive court. Applicable law and the competent forum are determined under the rules that apply to the circumstances. Nothing in these Terms excludes mandatory rights or protections available under applicable law.

19. Contact

For privacy, data deletion or service questions about Click2Hire AI, contact Washon MedData at hr@washonmeddata.com. Please identify the relevant workspace and your relationship to it. Do not include passwords, OAuth tokens or unnecessary candidate information.